About the Child Care Service Management Agreement

Halton Region provides various types of funding to licensed child care operators and licensed home child care agencies to support access to a high quality, affordable child care system in Halton. Halton Region has a responsibility to use public funds effectively. For this reason, we reserve the right to:

• accept or refuse any application
• require further information to process your application
• check references
• take into consideration your performance under any previous agreements with the Region

Follow the instructions below to complete the application process.

Prerequisites and application

Step 1: Complete the prerequisites

1. Submit a letter of intent - Include program name and contact information (program must be in operation for one year from date of clear license). Submit to the Senior Program Analyst, Early Years & Child Care or accesshalton@halton.ca  
2. Contact the individuals below to complete the following:

   Prerequisite	Your requirement	Contact	Contact method
   Quality First - In Good Standing	Enroll and maintain status	THRC Manager, Quality Early Learning and Child Care Services	905-875-4600  , ext. 245
   Memorandum of Understanding for Inclusion	Review and sign	Developmental Services Supervisor	childcareservices@halton.ca

Step 2: Complete your application

Print your application (PDF File)  

Included on your application

• Official name of your program, as well as a clear imprint of your official seal if available.
• Centre name(s), full address and phone numbers for each location.
• Indicate non-profit or commercial operations.
• Names and positions of all signing officers.
• Evacuation location for each location - submit completed form (PDF file).

Note: You must advise Halton Region of any changes on your board of directors and/or signing officers as they occur.

What to include with your application

Corporation requirements

• List of the Board of Directors of the Non Profit Board- include signing officers and position titles.
• Date of Annual General Meeting of corporation, if applicable.
• Articles of Incorporation, Letters Patent and By Laws of the corporation, if applicable.
• Copy of the Corporate Profile Report - www.oncorp.com (external link) dated within 30 days.

Do you have protection in the case of workplace related injuries?

Insurance requirements

Include a copy of your Insurance Certificate, with the following insurance limits and the Region of Halton added as “additional insured”:

• Automobile Liability Insurance (if providing transportation): Limit of $5 million per occurrence
• Comprehensive General Liability: Limit of $5 million per occurrence
• Aggregate Limit (if applicable): Minimum of $10 million
• Either an endorsement to the general liability insurance policy or a standalone liability policy providing coverage for bodily injury claims arising vicariously out of actual or threatened abuse or molestation by anyone or any persons, and negligence related to the hiring, employment, placement, training, supervision, investigation and reporting incidents of abuse or molestation: The limits of liability shall not be less than one million ($1,000,000) in the aggregate.

If you provide your own transportation, provide a safety certificate from a licensed mechanic dated within 30 days stating that vehicles meet safety requirements.

Financial document requirements

• Fee schedule given to parents: provide a copy on letterhead, broken down into a daily rate.
• Verification of financial viability: a financial budget to indicate monthly expense and revenues. Proof of three months surplus funds is required in order to demonstrate financial stability (for example, the amount reflects three months of operating expenses).
• Rate request application form: complete once web address received by email. Required annually.

Policy requirements

• Operator’s Conflict of Interest policy and by-law (Non-Profit Operators)
• Operator’s Serious Occurrence policy
• Operator's Criminal Reference Check policy