Subdivision & Servicing - Frequently Asked Questions

How long does it take to receive the subdivision or servicing agreement once a COMPLETE Agreement Request Package has been submitted to Planning & Development?

Public Works - 5 days (with approved drawings)
Planning - 2 days
Budgets & Fiscal Policy - 3 days
Legal Services - 5 days

TOTAL: 15 working days

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What costs are payable at the Subdivision Agreement stage and what costs are payable at building permit issuance?

The developer is required to provide a certified cheque at the Subdivision Agreement stage which covers the Engineering & Inspection Fees (this is based on a sliding scale, directly tied to the cost of construction), Water Meter Installation Fees, Water & Wastewater Tapping Fees (if applicable), Legal Administration Fees, General Administration Fees, the Water, Wastewater and Roads components of the Region's Development Charge, and the applicable Harmonized Sales Tax (HST). In some special cases there may be "Other Charges".

The developer is required to pay the remainder of the Region-wide components (General Services) of the Region's Development Charge at building permit issuance.

It should be noted that a Development Charge Agreement may be required to collect Regional Development Charges in advance of these two stages.

Please check for the most current Development Charges information.

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Can we pre-service?

There are 2 definitions of pre-servicing:

  1. Pre-servicing as it relates to the agreements is defined as servicing prior to registration. This is authorized.
  2. Pre-servicing as understood by developers, consultants, and contractors is defined as servicing commencing prior to the execution of the agreement by a letter of undertaking or some other means. This is not allowed by the Region.

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When can the Developer's contractor commence work?

When the Region has received:

  1. An original Insurance Certificate:
    • naming the Region as an additional insured,
    • showing the date and file number of the agreement, and
    • in the name of the persons entering into the agreement;
  2. A certified cheque for the amount shown in Schedule "Three";
  3. A Letter of Credit (as per Schedule "Three"):
    • in the form, and with a banking institution, acceptable to the Region,
    • showing the date and file number of the agreement, and
    • in the name of the persons entering into the agreement;
  4. An up-to-date certified copy of the parcel page, together with postponements to all mortgages on title;
  5. Return of three copies of the agreement:
    • signed by authorized signing authorities, showing names and titles,
    • sealed (corporate seal and company name must be identical) and if there is no seal the signatures must be witnessed,
    • the date and place of signing must be complete, and
    • each page must be initialled by signatories.
  6. Certificate of approval issued by MOE;
  7. Fees paid;
  8. Design drawings signed; and
  9. A Regional inspection must have been arranged through your Development Coordinator. PLEASE ALLOW 10 DAYS NOTICE.

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What is required from the developer when the Inhibiting Order is received from the local municipality and how long does this stage take?

The developer must provide an up-to-date, certified copy of the parcel page, together with postponements to all mortgages, Transfers of Easements and any required Transfers of Freehold lands, and the signed Undertaking to register the Inhibiting Order. The Region requires three days to complete the Inhibiting Order for registration and to prepare the Release letter.

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